Organiser's guide

If you organise events regularly, then you will know how to go about planning, coordinating and arranging your trip. If you don’t, then it can be a daunting task. Here at Taylors Coach Travel we aim to make things as easy as possible and therefore list below a simple step-by-step organiser’s guide.

1. Choose your destination. It may be an event you have always wanted to see, a place you have always wanted to go, or perhaps a conference or exhibition you would like to attend. For some it’s a birthday treat, a weekend away or even a holiday – but don’t get stuck for ideas, just give us a call if you would like any suggestions on where to visit.

2. How many are going? An important factor when organising any event is the number of people involved, as this will have a bearing on cost, venues, catering and accommodation. Of course, it will also determine the size of coach you are going to need. If you don’t know exactly how many are going to book then don’t worry, we can easily change things to suit, provided it’s not too close to the date of the event.

3. Place of departure. Whereabouts will you be leaving? If it’s more than one point then no problem. We are happy to collect from a variety of locations, but please bear in mind that the amount of mileage and time has an effect on how much we have to charge for the coach.

4. Time schedule. By knowing what time you wish to arrive at your chosen destination, we will be happy to calculate a journey plan to ensure you get there on time. From this, we can advise you when the coach should depart. Similarly, if you tell us what time you would like to get back home, we can work out when you will have to depart the venue.

And that’s it! If you can provide us with information from the points detailed above, then we can work out how much your coach is going to cost. You can then split that into a cost per head – and even allow yourself an organiser’s fee if you wish. Please take into account that you may not sell all the seats on the coach, so it pays to factor this in to your calculations.

We will also be pleased to help you arrange tickets, meals and accommodation. Being a tour operator we can often buy at preferential group rates. However, this is often subject to a reasonable period of notice.

Please do not hesitate to contact us if you would like any further help or advice.